The Tokyo Anime Award Festival Executive Committee (hereafter referred to as the “The TAAF Executive Committee”) recognizes the need for the appropriate handling of personal information in order to ensure the protection of users’ individuality. The TAAF Executive Committee shall adhere to the clauses stipulated below, while taking great care in the protection and management of site users’ personal information, and making sure to build and implement thorough management systems and processes.
1.Manner and Purpose of Collection of Personal Information
The TAAF Executive Committee may collect personal information from site users for the purposes outlined below.
A) Personal information such as name, address, telephone number, e-mail address, age, organization/company name, department, etc. is collected when a user makes an application to enter a competition category.
B) Personal information such as name, address, telephone number, e-mail address, age, organization/company name, department, etc. is collected when a user registers their details.
C) Personal information such as address, telephone number, e-mail address, age, department, etc. is collected when a user registers to participate in a program or related event.
D) Personal information such as name, address, telephone number, e-mail address, etc. is collected when a user contacts us with an inquiry.
E) When a user accesses the site, data such as IP address, cookies, viewed pages, operating environment, etc. is automatically collected and saved in access logs that are stored on servers.
2.Usage of Personal Information
The TAAF Executive Committee may use personal information for the purposes outlined below.
A) To supply, provide information, verify, or send communications to site users about the site’s services.
B) To send or display information in the form of e-mail newsletters, adverts, etc., while adhering to the scope and methods accepted by the laws and regulations, and with prior consent obtained from the site users.
C) To manage and monitor the usage status of the site.
D) To perform research and development and implement business improvements.
E) To prevent and deal with illegal behavior, etc.
F) To collect statistical data based on non-user identifiable information.
3.Safe Management of Personal Information
A) The TAAF Executive Committee takes necessary and appropriate safety management measures to prevent the loss, damage, external leakage, falsification, etc. of personal information collected for the stated purpose of use, in order to ensure that the data is accurate and up-to-date.
B) The TAAF Executive Committee may entrust part of its operational tasks to a trusted third party in order to achieve the stated purpose of use of personal information, while supplying personal information to said third party as necessary.
In this case, the TAAF Executive Committee shall verify that said third party has sufficient security measures in place, sign an agreement in relation to the suitable handling of personal information, and also perform necessary and appropriate management of said third party.
By changing the settings on their browser, site users are able to disable the collection of information by Google Analytics. Please see below for more details.
D) When transmitting data that contains personal information, the TAAF Executive Committee protects said data by using SSL encryption.
E) The TAAF Executive Committee does not store personal information for any purpose that goes beyond the stated purpose for the collection of said information.
4.Supply of Data to Third Parties
The TAAF Executive Committee shall not supply personal information to third parties without obtaining prior consent from site users, with the exception of the trusted third parties mentioned above, or when deemed as acceptable by the laws and regulations.
C) Site users may disable cookies by changing their browser settings. However, this may cause the incorrect operation of the functionality and services offered by the site.
6.Disclosure and Deletion of Information, and Respect of Customer Rights
The TAAF Executive Committee shall respect customers’ rights and respond in good faith to any requests made for the disclosure, amendment, suspension of use, or deletion of personal information, as well as any feedback or inquiries made in relation to their personal information.
To get in touch with us, please contact us at firstname.lastname@example.org.
Tokyo Anime Award Festival Executive Committee